Employment contracts & templates
Have the AI draft contracts or fill them from templates, check external contracts against the CO, Labour Act and CEA, and track the signed copy coming back in the file.
A written employment contract is not mandatory in Switzerland, but it protects both sides, and individual clauses such as a non-compete or a different probation period require it. In practice the last contract is often copied, complete with all its outdated periods and wording.
HREasy creates the contract in the hiring assistant from the details you have entered, including the CEA clause and graded notice periods. If you have your own templates, you maintain them in a library with placeholders and versions. And any contract, including one from outside, can be uploaded and checked against the CO, Labour Act and CEA, with a corrected counter-proposal.
Sound familiar?
- Every new contract is a copy of the last one, with periods nobody checks any more.
- Whether the contract fits the industry's CEA only becomes clear when the union or a court says so.
- Templates sit on the drive in five versions, and nobody knows which one applies.
- Signed contracts come back, or they don't, and nobody notices.
The contract grows out of the hiring
At the end of the hiring assistant you choose: «KI generiert Vertrag» (AI generates contract) creates a complete Swiss contract including the CEA clause. With «Reglement vorhanden» (regulations in place) it stays lean and refers to your regulations; without regulations it contains all clauses itself.
Apprenticeship contracts are created as fixed-term contracts under the Vocational Training Act and Ordinance. The notice periods graded by years of service go into the contract in full.
- AI-generated, from a template or upload your own contract
- Signature status: contract ready, handed to employee, returned
- Sent as Word by e-mail for the «print, sign, return» routine
Over 100 templates in 13 categories, plus your own
The library groups templates by recruiting, employment contracts (permanent, fixed-term, part-time, on-call work, apprenticeship, management and more), onboarding, meetings, amendments, absences, disciplinary matters and offboarding. The most important ones come with fully written text.
You create your own templates with a category, target group and placeholders such as {{first_name}}. Every change creates a new version, and the old one is kept.
- Tabs «Für Arbeitgeber» and «Für Mitarbeitende» (for employers, for employees)
- Attach the original document (Word, PDF, text) up to 8 MB
- Form on the left, live preview on the right, export to Word
- «In Dokumente» saves the result to the document archive
Check any contract against the CO, Labour Act and CEA
Upload a contract, state the industry, CEA and canton, and start the check. The result is a compliance score with findings sorted by severity, and for each finding a suggestion you can apply with one click.
In your own template, «AI-Check» reviews the text and «AI verbessern» (AI improve) carries out a request. The suggestion and the current text then sit side by side.
- Corrected counter-proposal remains editable
- The check also runs in the hiring assistant when a contract is uploaded
- Save the result straight to Documents
From draft to signed contract
The contract is built from the hiring data and stays in view until it comes back.
Details
Enter contract type, salary, workload, probation, notice periods and CEA in the hiring assistant.
Create
AI contract with CEA clause, fill in a template or upload your own contract.
Check
Compliance score and findings by severity; apply corrections with one click.
Hand over
Print as Word or send by e-mail, set the status to «handed to employee».
Returned
Signed and back: status «returned», contract in the personnel file.
Everything works together
No module stands alone. What you enter here flows automatically to wherever it is needed, without entering it twice.
What HREasy offers
AI contract with CEA clause
A complete Swiss employment contract from the hiring details, either with all clauses or lean with a reference to your regulations.
Apprenticeship contracts
Fixed-term under the Vocational Training Act and Ordinance, with apprentice pay per year in the master data.
Templates with placeholders
Your own templates with category, target group and placeholders, filled from the master data.
Versions
Every change to a template is a new version. Earlier versions are kept.
Live preview
While filling in, you see the contract next to the form. Drafts are saved temporarily in the browser.
Compliance score
The AI check rates the contract and lists findings by severity, each with a suggestion.
Counter-proposal
From an uploaded contract the AI produces a corrected, editable version.
Track the return
Statuses «contract ready», «handed to employee» and «returned» directly on the hiring event.
Templates for employees
Requests such as a sabbatical, a reference letter or a self-assessment are available in the portal.
What you should know
Probation and notice periods set correctly
By law the probation period is one month and may be extended by contract to a maximum of three months (CO Art. 335b). Notice periods are graded by years of service (CO Art. 335c); a CEA may deviate from this.
The hiring assistant suggests these values, names the source and warns you if you go below them. Whatever you decide goes into the contract unchanged.
With or without staff regulations
Many companies govern holidays, expenses, working time and termination in staff regulations. In that case a lean contract that refers to them is enough. Without regulations, everything has to be in the contract itself.
HREasy asks about this and creates the matching version. Uploaded regulations also feed into the assistant's suggestions.
Frequently asked questions
Does an employment contract have to be in writing?
In principle no; an individual employment contract is valid without a specific form. For certain points, such as a non-compete clause or a different probation period, written form is required, and a written contract is strongly recommended.
How long can the probation period be?
By law it is the first month; by contract at most three months are possible (CO Art. 335b).
How is the contract signed?
You print it as Word or send it by e-mail. You track its return on the hiring event with the statuses «contract ready», «handed to employee» and «returned».
Can I use my own templates?
Yes. You create your own templates with placeholders; the original document can be attached, and every change is saved as a version.
Does HREasy also check contracts from outside?
Yes. «Externes Dokument prüfen» (check external document) rates any uploaded contract against the CO, the Labour Act and the selected CEA and suggests corrections.
More modules
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